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Zoom

Automate everything around your Zoom meetings except the conversation itself

Kairos connects to Zoom to schedule meetings, manage webinars, organize recordings, and coordinate attendees — so your team spends time in productive conversations instead of wrestling with meeting logistics.

Automate ZoomAutomate Zoom

Supercharge with Zoom

List Meetings

List meetings for a user.

Create Meeting

Create a new meeting.

Get Meeting

Get meeting details.

Update Meeting

Update a meeting.

Delete Meeting

Delete a meeting.

List Webinars

List webinars for a user.

Create Webinar

Create a new webinar.

List Users

List all users.

Create User

Create a new user.

List Recordings

List cloud recordings.

Automate away the boring stuff

Kairos handles the complexity so you can focus on the work that matters.

“Create Zoom meetings for all 8 demos scheduled next week, name each one with the prospect company name, set them for 45 minutes, and compile a sheet with meeting links, times, and assigned AE for each”

Parse demo schedule
Create Zoom meetings
Configure settings
Compile coordination sheet

A sales team of 12 AEs eliminated 3 hours of weekly Zoom link creation and coordination. Demo no-show rates dropped by 15% because meeting invites went out faster with correct, professional meeting names.

Real workflows, real results

See how real people use Kairos with Zoom to automate workflows that used to eat their entire day.

VP of Sales

Standardizing demo scheduling across a 20-person sales team

Marcus led a 20-person sales team where each AE created their own Zoom links with inconsistent naming, varying settings, and no recording standards. Some used Personal Meeting IDs (a security risk), others forgot to enable recording (losing valuable call data), and prospects occasionally received broken links. The lack of consistency was undermining the professional image they'd worked hard to build.

1
Lists all scheduled meetings across the sales team to audit current practices
2
Creates standardized meeting templates with proper naming conventions, security settings, and recording enabled
3
Generates correctly configured meetings for each AE's upcoming demos
4
Compiles a weekly meeting audit showing which AEs have properly configured meetings and flagging any issues
Meeting-related prospect complaints dropped from 6 per month to zero. Sales call recording coverage went from 62% to 100%, giving the enablement team a complete library for coaching. Deal cycle times shortened by 4 days on average.
Customer Education Manager

Running a 50-webinar annual training calendar

Priya managed a customer education program with 50 webinars annually covering product updates, best practices, and advanced features. Setting up each webinar took 30 minutes — creating the Zoom webinar, configuring registration, building the landing page, and distributing links. With 4 webinars per month, the logistics alone consumed a full day of her time every month.

1
Takes the monthly webinar schedule and creates all Zoom webinars with correct titles, dates, and durations
2
Configures registration settings and Q&A for each session
3
Lists all upcoming webinars to verify the schedule is complete and accurate
4
Generates a content calendar with registration links, host assignments, and promotional copy starting points
Monthly webinar setup time dropped from 8 hours to 20 minutes. Priya reallocated the saved time to content quality, and webinar attendance rates increased by 28% as she invested more energy in promotion rather than logistics.
IT Administrator

Managing Zoom licenses and user provisioning for a 500-person company

Kevin managed Zoom accounts for a 500-person company with frequent hiring and offboarding. New hires needed Zoom accounts on day one, departing employees needed theirs deactivated immediately for security, and he regularly needed to audit the user list against HR records. The manual process through the Zoom admin console was click-heavy and error-prone.

1
Lists all current Zoom users and compares against the active employee directory
2
Creates Zoom accounts for new hires identified in the onboarding queue
3
Identifies accounts belonging to departed employees that are still active
4
Generates a user audit report showing license utilization, inactive accounts, and provisioning actions taken
New hire Zoom provisioning went from next-day to same-hour. Departed employee accounts are identified within the day instead of lingering for weeks. Kevin saved 4 hours per month on user management and eliminated the security risk of orphaned accounts.
Executive Assistant

Coordinating board meetings and executive briefings

Angela supported 3 C-level executives who each had 15+ Zoom meetings per week. Creating meetings with the right settings (waiting room for external calls, no waiting room for internal), ensuring recordings were available post-meeting, and managing the constant reschedules consumed 2 hours of her day, every day.

1
Lists all upcoming meetings for each executive to provide a consolidated weekly view
2
Creates new meetings with role-appropriate settings (external vs. internal configurations)
3
Updates meeting times and details when schedules shift, sending updated links
4
Lists recent recordings and organizes them by executive and meeting type for easy retrieval
Angela's daily Zoom management time dropped from 2 hours to 20 minutes. The executives noticed immediately — meeting links were always correct, recordings were always findable, and reschedules happened seamlessly.

Stop doing it manually

See the difference Kairos makes.

Task
Manual
With Kairos
Schedule 10 demo meetings with correct settings
Log into Zoom, create each meeting individually, configure settings — 5 min each, 50 min total
Creates all 10 meetings with standardized settings, names, and durations in a single command under a minute
Set up a multi-part webinar series
Create each webinar, configure registration, copy links — 30 min per webinar
Creates the entire series with registration, generates all links, and compiles a marketing package in minutes
Find and organize last month's recordings
Browse Zoom recording library, filter by date, download or share individually — 1+ hour
Lists all recordings, groups by host and team, flags long recordings, and generates a distribution summary instantly
Audit Zoom user accounts against employee directory
Export Zoom user list, compare against HR records in spreadsheet — 2+ hours quarterly
Lists all users, cross-references against directory, and generates an audit report with action items in minutes

Automate Zoom today

Start free. Upgrade when you need more.

Free

$0

Start with something simple

  • A handful of tasks to get started
  • Basic messaging (SMS & WhatsApp)
  • All app integrations
  • Scheduled & recurring tasks
  • Priority support
Get StartedGet Started

Basic

$12/month

More to work with

  • 5x usage of free plan
  • Expanded messaging limits
  • All app integrations
  • Scheduled & recurring tasks
  • Priority support
Get Kairos BasicGet Kairos Basic

Plus

$37/month

Our most powerful plan

  • 17.5x usage of free plan
  • Expanded messaging limits
  • All app integrations
  • Scheduled & recurring tasks
  • Priority support
Get Kairos PlusGet Kairos Plus

Zoom + Kairos FAQ

Common questions about using Kairos with Zoom.

Can Kairos schedule recurring Zoom meetings?

Yes. When creating a meeting through Kairos, you can specify recurrence patterns — daily, weekly, or monthly — with the same flexibility as the Zoom UI. Recurring meetings get a single stable join link that works for all occurrences.

Does Kairos support Zoom Webinars?

Can Kairos access Zoom cloud recordings?

Does Kairos need Zoom admin access?

Can Kairos update or reschedule existing meetings?

How does Kairos handle Zoom meeting security settings?

Can Kairos integrate Zoom with my calendar and CRM?

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