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Dropbox

Stop organizing files manually — let AI handle your Dropbox

Kairos connects to your Dropbox to automate file organization, generate share links for client deliverables, maintain folder structures, and search across your entire storage — transforming Dropbox from a dumb file locker into an intelligent content management system.

Automate DropboxAutomate Dropbox

Supercharge with Dropbox

Upload File

Upload a file.

Download File

Download a file.

Delete File

Delete a file or folder.

Get Metadata

Get file or folder metadata.

List Folder

List files in a folder.

Create Folder

Create a new folder.

Move File

Move a file or folder.

Copy File

Copy a file or folder.

Create Shared Link

Create a shared link.

Search

Search for files.

Automate away the boring stuff

Kairos handles the complexity so you can focus on the work that matters.

“Check the design-exports folder for new files, organize them by client using the filename prefix, create shared links for each client's folder, and move any files older than 60 days to the archive”

Scan for new exports
Route to client folders
Generate share links
Archive aged deliverables

A design agency managing 25 active clients reduced file delivery time from "sometime this afternoon" to immediate. Client-facing share links were ready before the project manager even asked, and the archive workflow freed up 120GB of active storage per quarter.

Real workflows, real results

See how real people use Kairos with Dropbox to automate workflows that used to eat their entire day.

Creative Director at a Boutique Agency

Automating client deliverable handoff for 30+ accounts

Jessica's agency delivered design work to 30+ clients monthly. The handoff process was painful: designers dropped finals into a shared folder, Jessica renamed files to match client naming conventions, created share links, and emailed them to each client. Miss one file and the client calls. Forget one share link and the designer gets blamed.

1
Monitors the finals drop folder for new uploads and matches them to clients via naming conventions
2
Creates standardized client delivery folders with date-stamped subfolders
3
Moves and renames files to match each client's agreed naming scheme
4
Generates shared links and compiles a delivery manifest with file names and preview links
Client deliverable handoff went from 45 minutes per client to fully automated. Zero missed deliverables in 6 months, and client satisfaction scores for "delivery timeliness" increased from 7.2 to 9.4.
Documentary Filmmaker

Organizing thousands of media files across production phases

Andre shot 2TB of footage across a 6-month documentary production. Files were scattered across camera cards, audio recorder dumps, and graphics exports — all with cryptic filenames like IMG_4521.MOV. Finding a specific shot meant browsing through dozens of folders and relying on memory. The post-production team was losing hours daily to file hunting.

1
Lists all files in the raw footage folders and catalogues them by date and file type
2
Creates a production folder structure organized by shoot date, location, and media type
3
Moves files into the correct production folders based on metadata parsing
4
Generates a searchable manifest with file paths, sizes, and date associations
Post-production file retrieval time dropped from an average of 12 minutes per clip to under 30 seconds. The organized structure saved an estimated 180 hours across the entire post-production phase.
Real Estate Agent

Managing property listing photos and documents across 50 active listings

Michelle managed 50 active property listings, each requiring 20-40 photos, disclosure documents, and marketing materials in Dropbox. Photographers uploaded to a dump folder, and Michelle manually sorted files into listing folders, created share links for the MLS team, and archived old listings. With 10 new listings per month, the file management alone consumed 8 hours weekly.

1
Scans the photo upload folder and matches files to property addresses via filename patterns
2
Creates listing folders with standardized subfolders for Photos, Documents, and Marketing
3
Sorts files into the correct listing folders and generates share links for each
4
Moves listings marked as "Sold" to an archived structure with the closing date
Weekly file management time dropped from 8 hours to under 30 minutes. Zero photos were ever misattributed to the wrong listing, eliminating a recurring embarrassment that had happened at least once monthly.
Compliance Officer

Enforcing document retention policies across department shares

David was responsible for ensuring documents older than 7 years were archived per company policy, and that sensitive files weren't sitting in folders with open share links. Manual audits happened quarterly and took 3 full days of browsing through thousands of folders — and they still only covered a fraction of the file system.

1
Searches across all department folders for files with modification dates beyond the retention threshold
2
Identifies files with active shared links and cross-references against the approved sharing list
3
Moves retention-expired files to a compliance archive with an audit trail
4
Generates a compliance report listing archived files, flagged shares, and any anomalies found
Quarterly compliance audits went from 3 days to 2 hours. The automated approach achieved 100% folder coverage compared to the previous 30% sampling method, catching 47 improperly shared sensitive documents in the first run.

Stop doing it manually

See the difference Kairos makes.

Task
Manual
With Kairos
Organize uploaded files into client folders
Check filenames, determine client, drag to correct folder, rename — 10-15 min per batch
Automatically parses filenames, creates missing folders, routes files, and renames to conventions in seconds
Create shared links for client deliverables
Right-click each file/folder, create link, copy, paste into email — 2-3 min per link
Generates shared links for all deliverable folders in one command and compiles them into a ready-to-send list
Find and remove duplicate files
Sort by name, compare sizes manually, delete one by one — hours for large Dropboxes
Searches entire Dropbox, detects duplicates by size and date, and moves them to a cleanup folder for review in minutes
Set up a standardized project folder structure
Create root folder, add subfolders one by one, copy templates — 10-15 min per project
Creates the entire structure, copies templates, and configures sharing in a single command

Automate Dropbox today

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  • A handful of tasks to get started
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  • Scheduled & recurring tasks
  • Priority support
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$12/month

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  • Expanded messaging limits
  • All app integrations
  • Scheduled & recurring tasks
  • Priority support
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Plus

$37/month

Our most powerful plan

  • 17.5x usage of free plan
  • Expanded messaging limits
  • All app integrations
  • Scheduled & recurring tasks
  • Priority support
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Dropbox + Kairos FAQ

Common questions about using Kairos with Dropbox.

Does Kairos work with Dropbox Business?

Yes. Kairos works with both Dropbox Personal and Dropbox Business accounts. For Business accounts, it respects team folder permissions and admin policies. You can access any files and folders your account is authorized for.

Can Kairos handle large file uploads?

How does Dropbox search through Kairos compare to Dropbox's native search?

Can Kairos manage shared links and permissions?

Does Kairos preserve version history when moving files?

Can I set up recurring file organization workflows?

Can Kairos work across multiple Dropbox accounts?

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